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Comparison
Paidnice is a good product and, for a single business, a cheaper one. The difference is what you are charged for: they price invoice volume and add $29 a month per extra entity, we price the client book. Below about a dozen books they cost less. Above it we do, and the gap widens fast.
Paidnice facts read on 2026-10-03 from paidnice.com/pricing. Prices and features change; if something here is out of date, tell us.
Put in your own numbers. The invoice count matters: Paidnice prices by invoice volume, so a practice whose books send few invoices stays cheaper there for longer. At 30 invoices per book a month we become cheaper from 11 books; at 10 a month, from 20.
Paidnice costs about $39 a month less at these numbers. At 30 invoices per book, Mugavi becomes the cheaper one from 11 books.
Paidnice's published Pro rate for the invoice volume (Essentials, $69, for one business under 150 invoices), plus $29/mo for each entity after the first. Ours is $399/mo for 10 books, then $25 each, capped at $999/mo for up to 100. Assumes 30 invoices per book per month.
| Client books | Paidnice | Mugavi | Cheaper |
|---|---|---|---|
| 1 | $69 | $79 | Paidnice |
| 5 | $215 | $395 | Paidnice |
| 10 | $360 | $399 | Paidnice |
| 15 | $585 | $524 | Mugavi |
| 20 | $730 | $649 | Mugavi |
| 30 | $1120 | $899 | Mugavi |
| 50 | $1910 | $999 | Mugavi |
| 100 | $3520 | $999 | Mugavi |
Paidnice grew through the Xero App Store with a low headline price and a broad set of collection levers.
Xero Global Small Business App of the Year 2025 and 5.0 on the Xero App Store. For a Xero-first buyer, Paidnice is what the marketplace surfaces first, and that is earned distribution rather than marketing spend.
A $69 headline is the easiest number in this market to say out loud. It is also the number a practice stops paying the moment it adds a second client book.
Prompt-payment discounts, payment plans and quote reminders, which we do not have. They also run late fees and statements on their own and on a schedule. Ours are reviewed and sent by you, and our late fees are not added to the payment page or written back to your accounting software. If you want levers other than reminders, they have more of them than we do.
Entities are an add-on rather than the unit of pricing, which is coherent for a single business and gets expensive for someone whose whole job is running many books.
14-day free trial, full Practice-tier access, no credit card. Connect Xero and see what Mugavi would send your clients' customers before you turn anything on.